ELECTORAL ROLL PRIVACY
NOTICE
Who are we?
The PCC of
St Andrew and St George Stevenage is the data controller (contact details
below). This means it decides how your
personal data is processed and for what purposes.
Why do we process your personal
data?
We use the
personal data you provide on the electoral roll application form to enable us
to manage, maintain and publish the electoral role in accordance with Church
Representation Rules (CRR) to:
·
determine eligibility for attendance and
participation at the Annual Parochial Church Meeting and for election to the
Parochial Church Council deanery, diocesan and general synods where applicable;
·
calculate the number of representatives who may
be elected to each of these synods in the following year;
·
undertake a review and revision of
the electoral roll as necessary; and
·
publish your name and address, by
exhibiting the roll in the parish church or the church website.
What is the lawful basis for processing your personal data?
1.
Processing for the
purpose of determining eligibility, creating the electoral roll and use of the
roll to calculate numbers for election to synod is necessary for compliance
with a legal obligation. The processing is a
statutory requirement imposed by the Church Representation Rules, which means
that you must give us this information if you want to be included on the
electoral roll.
2.
Processing
for the purpose of determining eligibility and creating or revising the
electoral roll is carried out in the course of our
legitimate activities, as this relates solely to
members of the Church of England in connection with its purposes.
3.
Processing for the
purpose of publishing the electoral roll relates to personal data which are
manifestly made public by the data subject.
When you apply to have your name added to the church electoral roll, the
automatic legal consequence as stated in the CRR, (Part I Formation of the Roll
1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) is
that your name and address will be published, and by submitting your application
form you are making that data public.
Sharing your personal data
Your
personal data will be shared within the institutional Church of England and with
the general public.
How long do we keep your personal data?
We keep your personal
data for 6 years after a complete review of the electoral roll.
Your rights and your personal data
Unless
subject to an exemption you have the following rights with respect to your
personal data:
·
The right to request a copy of your
personal data which we hold about you;
·
The right to request that we correct
any personal data if it is found to be inaccurate or out of date;
·
The right to request your personal
data be erased where it is no longer necessary for us to retain such data;
·
The right, where there is a dispute
in relation to the accuracy or processing of your personal data, to request
that a restriction is placed on further processing;
·
The right to object to the
processing of your personal data for direct marketing and to have that
processing stopped;
·
The right to lodge a complaint with
the Information Commissioners Office.
Contact Details
PCC Secretary – Joy Burns 07518 722546
You can contact the Information Commissioners
Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire. SK9 5AF.